WELCOME TO OUR 
11th YEAR!
TBD

Voorhees High School Music Association

2020 Festival  Details:  Vendor Registration and Information

​Hello Vendor's,
 
As I am sure you have predicted we are in a holding pattern as of now as we are not sure on the guidelines for activities in the fall. However, we are in the process of reviewing other scenarios and times that we might be able to host an event. They include looking to the Spring, Holding it outside, or having a virtual sale where a portion of your proceeds would be given to the Music Association. We hope that whatever we choose to do that you would still consider participating. Please look for future correspondence from us and we just want to thank you for making this event so successful in the past and we hope you will be a part of its future. 
Regards,
The VHS Music  Association Winter Festival team

​
Welcome Crafters and Merchandise Vendors!  We hope you are as excited to participate in our 10th year of the Music Association Craft Festival as we are to host it!  We are a group of highly dedicated parent volunteers with many years of experience in fund raising, looking forward to our best year yet!
 We feel we have found our winning festival format and we keep growing every year - we know you will reap the benefit in better sales than ever at this year's show!

We have the coolest way to get people to EVERY area of booths - a chance to win gift cards to local shops just for visiting each area of the show!

This year our hours will again be 9 am to 3 pm, on the Saturday before Thanksgiving to kick off the Holiday shopping season.  

We have a  "transparent" registration - you, the vendor can see who is registering for which space as it happens!  

We have many parent and student volunteers to help you load and unload your wares at the start and end of the show!
  

REGISTER RIGHT HERE WITH OUR ONLINE FORM AT THE BOTTOM!!! It's all online!

VENDOR REGISTRATION INFORMATION BELOW:

The show is Saturday, November 23rd from 9 am to 3 pm.  The festival is held at Voorhees High School on 256 County Route 513, Glen Gardner, NJ  08826.  Glen Gardner is in Hunterdon County in Northwest New Jersey.  Doors will open for Vendor check in and set up at 7am Saturday, November 23rd.  

Registration for RETURNING Vendors and Crafters opens up 8 am on August 1st on a first come, first served, basis.  Any registrations received before 8:00 am, August 1st, will not be honored.  The form is at the BOTTOM OF THIS PAGE. 

Registration for all NEW vendors and crafters will open 8 am on August 8th on a first come, first served basis. Please note: a photo of your wares may be requested before final registration.

Registration Basics:

Once your registration is ACCEPTED  you will receive an email from us with the address to send your payment to (check or money order only) via regular mail.  Your space will be RESERVED for four days to allow payment to get to us.  However, spaces are ONLY CONFIRMED once payment is received, and will not be reserved for more than four business days.  If payment is not received by the fourth day from when your confirmation email was sent, your space will not continue to be held.  No exceptions.

FLEA MARKETING/SELLING OF ANY USED GOODS IS STRICTLY PROHIBITED.  VENDORS THAT DO SUCH WILL BE REMOVED FROM THE SHOW, ON THE SPOT, AND WILL FORFEIT ANY FUTURE INVITATIONS.

There are 113 booth spaces available,  which will be allocated as follows:

No more than 25% of the spaces will be allowed to sell jewelry.  NO other booths will be allowed to have jewelry of ANY kind.
No more than 25% of the available jewelry spaces will be allowed to have non-hand crafted jewelry by the artisan at the space. NO EXCEPTIONS.

No more than 20% of the spaces will be allowed to sell knitted/crocheted goods of any kind.

No more than 5% of the spaces will be allowed to sell photographic items (nature photography, photographic note cards, photos for sale)

No more that 5% of the spaces will be allowed to sell homemade soap and body products.

No more than 5 actual spaces will be allowed to sell Pet Products (food or other).

No franchised line may be represented at the show by more than one vendor.  (Tupperware, Pampered Chef, LuLaRoe, Etc)

All other booth spaces will be decided case by case by our committee to ensure diversity for the festival.  

Prices are as follows:  

NOTE: At all spaces, we supply two chairs.

A limited number of 8 foot tables are available for rental.  They are available on a first come, first served basis. Table rental will add $10 to the price of your space.  

Sorry no more tables at this time

• One Standard Eight Foot Space, table to be supplied by VHSMA                                               $55            
• One Standard Eight Foot Space, table to be supplied by vendor.                                                $45 
  • Additional Spaces for the SAME single vendor: take $5.00 off additional space
    
• One Deluxe Eight Foot Space, table to be supplied by vendor:                                                    $90
  • Additional Deluxe Spaces for the SAME single vendor: take $10.00 off additional space
• One Deluxe Eight Foot Space, table to be supplied by VHSMA                                                  $100
  

Need electric?  $5.00 extra based on availability.  Vendors requesting electricity must provide their own extension cord.  Your booth may be up to 30 feet away from an outlet.

RETURNING VENDOR REGISTRATION FORM WILL BE POSTED RIGHT HERE ON August 1st at 8 am.   All registrations will be accepted first come, first served.  The names on the grid below are those who chose to pre-register at the 2018 event.  

New merchant Registrations will be posted on August 8th at 8 am.

Email:  info@vikesmusic.com  with any questions!  

The map of the event is downloadable right here:  

Status of Booth Spaces:  Upon receiving your registration form,  we will send you an email within 4 days confirming availability. We will then post your reservation until four days from the date we email you that your space is reserved.   
You will have FOUR days to get payment to us via mailing a check or money order.  If we do not receive your payment, your listing will be removed for someone else to reserve.  If it is still available when your payment is received, we will confirm it.  If someone else has reserved it, you must select another space.  

TABLE Spaces will ONLY HAVE ROOM for an EIGHT FOOT TABLE and two (provided) chairs.  THERE IS NO ADDITIONAL DISPLAY SPACE UNLESS NOTED AS BELOW.  If it says over-sized, there is extra space available as noted.